Frequently Asked Questions

Our coffee catering pricing in San Antonio is customized for every event. The final cost depends on four main factors: guest count, service duration, event location, and any custom add-ons such as signature drink menus, branded cups, or additional baristas.

Most events include a base service package covering the mobile espresso bar, equipment, one professional barista, specialty coffee and milk, and house-made syrups. The package scales from there based on your needs.

We believe in transparent, no-surprise pricing and provide a fully itemized custom quote for every event. Request yours and we will respond within 24 hours.

The key variables that affect your coffee catering quote include:

• Guest count: more guests means more drinks and potentially additional baristas
• Service hours: a 2-hour cocktail hour is priced differently than a 4-hour full reception
• Event location: San Antonio proper is included in our base rate; travel beyond 30 miles incurs a travel fee
• Customizations: signature drinks, branded cups, custom menus, or specialty syrups are available as add-ons
• Number of baristas: high-volume events of 200 or more guests may benefit from a second barista to maintain service speed

Yes. To secure your event date on our calendar, we require a signed contract and a deposit at the time of booking. This guarantees your date is reserved exclusively for your event. The deposit amount will be outlined clearly in your quote and contract.

The remaining balance is due before or on the day of your event per the terms in your agreement. We accept multiple payment methods for your convenience.

Gratuity is not included in our base pricing and is entirely at your discretion. Our baristas work hard to deliver an exceptional experience for your guests, and tips are always appreciated but never expected or required. If you would like to include gratuity, you are welcome to add it to your final balance or tip on the day of the event.

Our full specialty espresso bar menu includes:

• Espresso shots (single and double)
• Lattes: hot or iced
• Cappuccinos
• Cortados
• Americanos
• Matcha latte: hot or iced
• Cold brew (Upon Request)
• Hot chocolate (upon request)

All drinks can be made with regular milk or oat milk. Each event includes up to 4 small-batch, house-made syrup flavor options such as honey vanilla, honey cinnamon, brown sugar vanilla bean, mocha and seasonal specials.

Absolutely. We always want every guest to have something they love. Non-coffee options include:

• Matcha latte: hot or iced, with your choice of milk and syrup
• Hot chocolate: available upon request
• Steamed milk: a warm, cozy option for guests who prefer no caffeine

If you have specific guests with dietary needs or preferences, let us know when booking and we will do our best to accommodate.

Yes. We exclusively use specialty-grade coffee. We source high-quality beans that meet the standards of the specialty coffee industry, meaning they are carefully selected, roasted with intention, and brewed with precision. This is not the commodity coffee you get from bulk catering services. Your guests will taste the difference.

Our espresso is pulled fresh to order at every event using professional-grade equipment: the same equipment used in high-end specialty coffee shops.

Yes, and this is one of our most popular upgrades, especially for weddings and brand activations. We collaborate with you to create a custom drink menu that reflects your event theme, season, or brand identity.

For weddings, we love naming signature drinks after the couple. For corporate events and brand activations, we can build drinks that align with your brand colors, messaging, or product. Custom menus are available as an add-on to any package.

We offer oat milk as our standard alternative milk at all events. If you have guests with specific dairy allergies or other dietary needs, please let us know in advance and we will do our best to accommodate. We take food allergy awareness seriously and will communicate clearly about what we can and cannot provide for each event.

Our collapsible mobile coffee cart is designed to fit almost anywhere. We require a minimum footprint of 6 feet wide by 6 feet deep to accommodate the cart, barista workspace, and guest approach. We are flexible and can work with tighter spaces: just let us know your venue dimensions when booking.

For outdoor events, a flat and stable surface is required. We can operate on grass, concrete, pavers, and most event surfaces.

We require one dedicated 15-amp circuit to power our espresso machine and grinder. This is a standard household circuit that most venues and event spaces have readily available.

Important: The circuit must be dedicated, meaning no other high-draw appliances should share the same circuit. This ensures consistent power for optimal espresso extraction and prevents tripped breakers during service.

We coordinate directly with you and your venue or venue coordinator on power logistics prior to your event to ensure adequate power supply.

We typically arrive 60 to 90 minutes before service begins to set up the cart, dial in the espresso, and ensure everything is ready when your guests arrive. For larger or more complex events, we may request additional setup time, which we will coordinate with you and your venue in advance.

Our goal is that when guests walk up to the coffee bar, it looks polished, professional, and ready: not mid-setup.

We handle everything. Full setup, service, and complete breakdown. Your venue team and event staff do not need to assist with the coffee station. We load in, set up, serve, and pack out cleanly when service ends. This is part of what makes us the preferred specialty coffee catering company in San Antonio for professional events.

Yes. We regularly operate at outdoor venues across San Antonio and the Texas Hill Country, including ranch properties, vineyard estates, and open-air event spaces. Requirements for outdoor setups include:

• A stable, flat surface for the cart
• A dedicated 15-amp power source: a generator can be arranged if venue power is unavailable
• Reasonable weather coverage in case of rain

If you are planning an outdoor Hill Country wedding or event, share the venue details with us and we will walk you through everything we need.

We recommend booking as early as possible, especially for weddings and large events during peak season (spring and fall in San Antonio). General booking guidelines:

• Weddings and large events: 3 to 6 months in advance is ideal; popular dates book 6 to 9 months out
• Corporate events and conferences: 4 to 8 weeks out depending on availability
• Private parties and smaller events: 2 to 4 weeks in advance is typically sufficient

We do our best to accommodate last-minute requests when availability allows. Reach out and we will let you know if your date is open.

Booking is simple. Here is how it works:

• Step 1: Request a Quote: Fill out our quote form with your event details including date, location, guest count, and event type
• Step 2: Receive Your Proposal: We will follow up within 24 hours with a personalized, itemized quote
• Step 3: Review and Customize: We will work with you on any adjustments to menu, timing, or add-ons
• Step 4: Sign and Deposit: Sign your contract and submit your deposit to lock in your date
• Step 5: Day-Of: We handle the rest. Show up and enjoy the experience

Our cancellation policy is outlined in your signed contract. Generally, deposits are non-refundable as they reserve your date exclusively on our calendar. For cancellations made well in advance (60 or more days), we may be able to apply your deposit as a credit toward a future date, subject to availability.

We recommend reviewing your contract terms carefully. If you have questions about a specific situation, reach out directly and we will work with you to find the best resolution.

Yes, and we actively encourage it. We coordinate directly with your wedding planner, venue coordinator, and event production team to ensure our setup timeline, power requirements, and service window are fully integrated into your event schedule.

We have worked alongside event professionals across San Antonio, the Pearl District, Alamo Heights, The Rim, and throughout the Texas Hill Country. If your planner or venue wants to reach out to us directly, they are welcome to.

We are based in San Antonio, Texas. We serve events throughout San Antonio and travel to surrounding cities, Hill Country venues, and major Texas metro areas. Our primary service area covers San Antonio and all areas within 30 miles at no additional charge.

For events beyond 30 miles: including Hill Country ranches, Fredericksburg venues, Austin events, and more: we charge a travel fee based on distance. Reach out and we will quote the travel accordingly.

Yes. Hill Country weddings and events are some of our favorites to serve. We regularly travel to venues in:

• Boerne, TX
• New Braunfels, TX
• Spring Branch, TX
• Bulverde, TX
• Bandera, TX
• Medina, TX
• Fredericksburg, TX
• Helotes, TX
• Fair Oaks Ranch, TX

A travel fee applies for locations beyond 30 miles from San Antonio. This will be clearly included in your custom quote.

Yes. We travel to Austin, TX for weddings, corporate events, brand activations, and private parties. Austin is approximately 80 miles from San Antonio, so a travel fee applies. Many Austin couples and companies have brought us in for the specialty coffee experience we provide.

Request a quote with your Austin event details and we will provide a full proposal including travel.

We serve all of San Antonio and the greater San Antonio metro area with no travel fee. This includes:

• Downtown San Antonio and the River Walk
• The Pearl District and Broadway Corridor
• Alamo Heights and Olmos Park
• Stone Oak and North San Antonio
• The Rim, La Cantera, and the UTSA area
• Medical Center and South Texas Medical District
• Southtown and the King William District
• Schertz, Converse, and Live Oak
• Leon Valley and Balcones Heights
• Far West and Northwest San Antonio

We serve a wide range of events across San Antonio and Central Texas. Our mobile espresso bar is designed to elevate any gathering, including:

• Weddings: receptions, cocktail hours, late-night espresso bars, rehearsal dinners, bridal showers
• Corporate events: conferences, trade shows, executive meetings, employee appreciation days, team-building events, office parties
• Brand activations: product launches, grand openings, expos, pop-ups
• Private parties: birthday parties, anniversary celebrations, graduation events, holiday gatherings
• Nonprofit and community events: galas, fundraisers, school events, church events

Yes. Corporate coffee catering is one of our core specialties. We have served companies including PwC, UBS, Ferrari of San Antonio, Lamborghini, and Coventry Homes. We understand corporate timelines, professional presentation expectations, and high-volume service requirements.

Our team arrives uniformed and prepared to represent your brand in front of clients, employees, and stakeholders. For large-scale conferences, we can scale up with additional baristas to maintain service speed without sacrificing drink quality.

Absolutely. This is one of our most popular configurations for weddings. We can structure a package that covers:

• Cocktail hour service: 1 to 2 hours as guests arrive and mingle
• Break period: while dinner is served
• Late-night espresso bar: reopening during dancing and dessert for a second wave of service

This split-service format keeps the energy up throughout your entire reception. Ask about split-service wedding packages when requesting your quote.

Yes. We love intimate events just as much as large ones. Whether it is a bridal shower for 20 guests in Alamo Heights or a private birthday party in Stone Oak, we bring the same specialty coffee quality and professional service. Smaller events often allow for a more personalized experience and closer interaction between barista and guests.

Contact us with your event details and we will design a package that fits the scale and style of your gathering.

Yes. Custom branding options are available for both corporate events and weddings. We can work with signage, custom menus, and branded cup sleeves that incorporate your company logo, wedding monogram, or event theme. This is especially popular for brand activations, product launches, and corporate client events where the coffee cart becomes an extension of your brand experience.

Branding add-ons require advance notice for production. We will outline lead times in your quote.

Custom-printed cups and cup sleeves are available as an add-on for events that want an elevated branded experience. This is a great touch for weddings (couple name and wedding date), corporate events (company logo), and brand activations (product branding). Ask about lead times and minimum quantities when requesting your quote.

Yes. For events with 200 or more guests or compressed service windows where speed is critical, we recommend adding a second barista. Two baristas allow us to significantly increase output without sacrificing drink quality or guest experience. This is commonly requested for large conferences, multi-room corporate events, and high-guest-count wedding receptions.

Yes. Beyond event day service, we have deep experience with coffee as a brand activation tool. We have helped companies in San Antonio and beyond use specialty coffee to drive foot traffic, increase dwell time, create social media moments, and build brand affinity at events.

If you are planning a pop-up, product launch, grand opening, or experiential marketing event and want coffee to be part of the strategy rather than just the catering, reach out and let us talk about what that looks like for your brand.